DiversityUNDERGRADUATE POLICIES AND PROCEDURES
Academic Advisors
Academic Bankruptcy
Academic Honesty
Academic Progress, Suspension, And Dismissal
Academic Standing Chart
Attendance
Auditing a Class
Bomb Threat Policy
Check Cashing Policy
Class Cancellation
Code of Computing Services
Copying Policy for Staff and Students
Core Course Appeals
Course Load Limits
Course Substitution in a Major
Death or Serious Injury or Illness of a University Employee or Student
Policies on Employment, Student Records, Sexual Assault and Sexual Harassment
Exterior Signs and Publicity on Campus
Family Educational Rights and Privacy Act (FERPA)
Flag Protocol Policy
Financial Aid Dispursment
Financial Holds
Fraternities and Sororities on Campus
Full-Time Standing
Grade Appeal Policy for Undergraduate Students
Grade Forgiveness Policy
Grades and Marks
Installment Payment Plan for Tuition and Fees
Measles and Rubella Immunization Hold
Outstanding Checks
Parking and Traffic Fees
Parking Citation Appeals Information
Parking for On-Campus Events
Prohibition of Pets on Campus
Photographic and Video Images
Presence of Children, Other Family Members, or Friends
Recycling Program
Refunds/Credits for Dropping Classes
Registration Holds
Religious Observances
Residence Status for Fee Purposes
Returned Checks
Scholarship Appeals
Security for On-Campus Events
Sign Language Interpretor Policies and Procedures
Smoking Policy/Tobacco Use Policy
Solicitation Programs
Skating Policy
Student Complaint Procedure
Student Residence Status for Tuition and Fee Purposes
Students Called into Military Service
Transfer of Credit
Travel Advances
Travel for Students Representing the University of Arkansas
Tuition and Fee Adjustment Policy for Official Withdrawal
Tuition and Registration Fee Waiver for Student Sixty Years of Age or Older
Tuition and Scholarships
University Programs Operations
Use of In-Line Skates, Roller Skates, and Skateboards
Use of University Facilities and Outdoor Space
Vehicles on Campus Sidewalks and Grounds
Weapons Policy
Withdrawal from Registration
Withdrawal from the University
Withholding of Registration Priviliges, Transcripts, and Diplomas
Dale Bumpers College of Agricultural, Food, and Life Sciences
Contact: Jennifer Haden, Dean's Office, 206 AGRI Building
479-575-2252 (Tel)
479-575-7273 (Fax)
School of Architecture
Contact: Melinda Smith, Advising Center, 209 Vol Walker
479-575-2399 (Tel)
479-575-7099 (Fax)
J. William Fulbright College of Arts and Sciences
Contact: Dave Dawson, Advising Center, 101 Old Main
479-575-3307 (Tel)
479-575-7121 (Fax)
Sam M. Walton College of Business
Contact: Karen Boston, Advising Center, 328 Business Admin
479-575-4622 (Tel)
479-575-2525 (Fax)
College of Education and Health Professionals
Contact: Gloria Flores, Advising Center, GRAD 201
479-575-4203 (Tel)
479-575-8797 (Fax)
College of Engineering
Contact: Dr. Carol Gattis, College of Engineering Recruitment Office, Bell Engineering
479-575-7381 (Tel)
479-575-8431 (Fax)
Students returning to the University after an absence of five or more years may be eligible to declare academic bankruptcy if they meet the following criteria:
1. Must have previously been enrolled at the University of Arkansas, Fayetteville, as an undergraduate student and be returning as an undergraduate student.
2. Must not have been enrolled at the University during the previous five years.
3. Students who have attended another institution since their last attendance at the University must meet requirements for transfer students (2.00 on all course work attempted more than five years after last enrollment at the University of Arkansas, Fayetteville) to be eligible for readmission.
4. Must submit an application for readmission and official transcripts of all college work attempted since last attendance at the University of Arkansas by the application deadlines and submit a "Declaration of Academic Bankruptcy" form (available from the Office of Admission or academic dean's office). The following are the conditions of academic bankruptcy:
a) Students will forfeit all credit hours previously awarded by the University of Arkansas, Fayetteville. This includes course work completed at the University (regardless of grades earned), courses accepted in transfer, credit by examination, and any correspondence course work awarded.
b) A new calculation of grade-point average and credit hours will begin when the student returns to the University.
c) The transcript will reflect the student's complete record (including all previous college work) with an added notation of "Academic Bankruptcy Declared."
d) Courses taken at another institution within five years of the last UA enrollment will not be accepted in transfer. Course work completed more than five years after last UA enrollment may be accepted in transfer, subject to UA transfer credit policies. For purposes of this policy, UA correspondence course work will be treated in the same manner as transfer work
e) For the University to provide appropriate advising and (as required by Arkansas Act 1052) appropriate assessment, a student may be required to submit ACT scores prior to registration for classes if, as a result of academic bankruptcy, that student is returning to the University as a freshman with fewer than 24 transfer hours.
http://www.uark.edu/campus-resources/rlee/honesty.html
(Campus Council, revised February 6, 1986)
Introduction
The University of Arkansas, Fayetteville, presents this policy as part of its effort to maintain the integrity of its academic processes. Academic honesty should be a concern of the entire university community, and a commitment to it must involve students, faculty, and administrators.
Students must understand what academic integrity is and what the most common violations are. With that understanding they must commit themselves to the highest standards for their own, as well as for their peers', academic behavior.
Public support and encouragement of the faculty is a second critical component necessary to strengthen academic integrity on campus. Faculty members must be continually vigilant in the management of their classes, their assignments, and their tests.
Finally, the administration of the University must present to the students standards of academic integrity. Those standards must be part of a publicly recognized, understood, and accepted set of policies and procedures that can be applied consistently and fairly in cases of academic dishonesty.
It is the responsibility of each student, faculty member, and administrator to understand these policies. A lack of understanding is not an adequate defense against a charge of academic dishonesty.
With regard to the application of this policy, the University assures its support of faculty members and other employees of the University who are acting in good faith in the course and scope of their employment and in the performance of their official duties.
This policy is only a part of the University's effort to promote academic integrity in all aspects of its programs. By necessity, this part discusses only prohibited acts and a process of applying sanctions. The ultimate goal, of course, is to provide an atmosphere that will make superfluous the procedures and sanctions that follow.
Definitions
Academic dishonesty involves acts that may subvert or compromise the integrity of the educational process at the University of Arkansas. Included is an act by which a student gains or attempts to gain an academic advantage for himself or herself or another by misrepresenting his or her or another's work or by interfering with the completion, submission, or evaluation of work. These include, but are not limited to, accomplishing or attempting any of the following acts:
1. Altering of grades or official records.
2. Using any materials that are not authorized by the instructor for use during an examination.
3. Copying from another student's paper during an examination.
4. Collaborating during an examination with any other person by giving or receiving information without specific permission of the instructor.
5. Stealing, buying, or otherwise obtaining information about an examination not yet administered.
6. Collaborating on laboratory work, take-home examinations, homework, or other assigned work when instructed to work independently.
7. Substituting for another person or permitting any other person to substitute for oneself to take an examination.
8. Submitting as one's own any theme, report, term paper, essay, computer program, other written work, speech, painting, drawing, sculpture, or other art work prepared totally or in part by another.
9. Submitting, without specific permission of the instructor, work that has been previously offered for credit in another course.
10. Plagiarizing, that is, the offering as one's own work the words, ideas, or arguments of another person without appropriate attribution by quotation, reference, or footnote.
Plagiarism occurs both when the words of another are reproduced without acknowledgement or when the ideas or arguments of another are paraphrased in such a way as to lead the reader to believe that they originated with the writer. It is the responsibility of all University students to understand the methods of proper attribution and to apply those principles in all materials submitted.
11. Sabotaging of another student's work.
12. Falsifying or committing forgery on any University form or document.13. Submitting altered or falsified data as experimental data from laboratory projects, survey research, or other ield research.
14. Committing any willful act of dishonesty that interferes with the operation of the academic process.
15. Facilitating or aiding in any act of academic dishonesty.
Procedures
Sanctions for acts of academic dishonesty may be applied in the following ways:
A. Instructor Action
When an instructor determines or believes that a student in the instructor's class is guilty of academic dishonesty deserving of sanction, the instructor should within five working days follow one of the following: (If the instructor is either a graduate teaching assistant or a temporary faculty member, then a supervising faculty member or the departmental head or chairman may assist in the handling of an academic dishonesty case.)
1. The instructor may determine a grade sanction and within five working days report that sanction along with the essential details of the incident to the judicial coordinator in Student Affairs. There is, under these circumstances, no request for administrative or judicial action. The student sanctioned in this way by an instructor will be notified by Student Affairs and will have five working days from that notification to request a hearing by the All University Judiciary (AUJ) as outlined in Section B below. If the student does not request a hearing within five working days, then it is assumed that the sanction is not contested. The student will be required to have a conference with the judicial coordinator so that the consequences of the action can be made clear.
During the course of the hearing, the student's participation in the affected class should continue so that any action can be reversed without prejudicing the student's academic performance and evaluation. Should the hearing process not support the grading sanction applied by the instructor, then the instructor and student may agree and remedy the sanction with the student proceeding in the class without prejudice. If the instructor and the student cannot so agree, or if the grading sanction cannot be remedied, then the student may appeal via the Academic Appeal Structure for Undergraduate Students.
If the defense of any grade is based on alleged academic dishonesty and the faculty member has not followed the University policy, the ability of the faculty member to defend his or her action may be adversely affected.
2. The instructor may file an incident report form referring the case to the judicial process for determinations of guilt or innocence and the application of sanctions. If the student is determined to be guilty of academic dishonesty, then the instructor may apply a grade sanction in addition to whatever sanctions are applied by the judicial process. While such a case is pending in the judicial process, the student's participation in the affected class should continue to avoid pre-empting the options available after the guilt or innocence is determined. This course of action is appropriate in cases where there is doubt about guilt or innocence or in cases where the offense deserves sanctions beyond the grading system.
B. Judicial Process
If the instructor chooses to refer the case to the judicial process as outlined in A.2 or if another student, faculty member, or administrator wishes to charge a student with academic dishonesty, the following procedures will be followed:
1. Administrative Action. This would involve the application of a sanction or an admonition or some type of probation following established guidelines by the judicial coordinator after an incident has been reported by a faculty member, an administrator, or a student. Such action may be appropriate in cases where there is little or no disagreement as to the details of the reported incident. Administrative sanctions may be appealed by any party in the incident to AUJ within three working days of notification of the administrative action.
2. All-University Judiciary (AUJ). This involves applications of sanctions for academic dishonesty after the case has been heard and decided by AUJ. This would be used in contested cases, cases of appeals of instructor or administrative actions, any case involving a student with previous record of academic dishonesty or who previously received a grade sanction for academic dishonesty, and in cases where the sanction could result in suspension or expulsion from the University. The procedures involved in AUJ action are available from Academic Affairs or Student Affairs.
Any action of AUJ may be appealed within five working days through the Vice Chancellor for Academic Affairs to the Chancellor of the University. If the Chancellor discovers evidence previously unavailable to AUJ, then the Chancellor may explain in writing to the Chair of AUJ and ask that AUJ rehear the case.
Sanctions
The choice of sanctions in cases of academic dishonesty always involves considerations of the integrity of the educational process of the University. There is no place in that process for academic dishonesty; and if a student is undermining the integrity of that process, then separating that student from the University is the natural sanction. The intent of this policy is to make acts of academic dishonesty clear risks, that is, the sanctions are to be sufficiently heavy to deter academic dishonesty. Thus, the application of a grade sanction as the only sanction is to be very carefully considered and should occur only in unusual cases.
The following are possible sanctions for academic dishonesty:
Grading Sanctions. An instructor may apply grading sanctions. Such sanctions may also be recommended by either the judicial coordinator in case of administrative action or by AUJ, but the final decision will be that of the instructor. Grade sanctions may consist of either grades of zero or failing grades on part or all of a submitted assignment or examination, or a lowering of a course grade, or a failing grade. All grade sanctions must be appropriately reported as outlined in the procedures above. A grade sanction may be appealed by the student via the Academic Appeal Structure for Undergraduate Students.
Admonition or Probation. These are applied by either administrative action or AUJ action. The types:
a. Admonition. This is a firm warning against future violations, filed in the office of the judicial coordinator.
b. Conduct Probation. This is a probation imposed for a specified period and constitutes a final warning and a second chance to demonstrate what has been learned and to show improved judgment.
c. Personal Probation. This is a probation imposed for a specified period and constitutes a final warning of more severe sanctions. This requires the student to meet periodically with a University official to discuss and explore alternatives to the kind of behavior that resulted in the sanction.
d. Disciplinary Probation. This is probation imposed for a specified period and constitutes a warning that affects the student's good standing in the University. Violations of regulations during the period are likely to result in suspension or expulsion. During the period, the student is no longer to hold campus offices, receive honors, or represent the University in extracurricular or intercollegiate activities.
e. Educative Sanctions. These include a variety of assignments, tasks, or experiences that should make the offender more aware of the nature of the general problem of academic dishonesty. These may be applied in conjunction with any admonition or probation.
3. Suspension. Suspensions for a specified period of time from the University may be recommended by AUJ. Such suspensions may be for the remainder of a semester or for a specified number of semesters. In cases of clearly premeditated cheating or cases where either illegal actions or conspiracy with others is involved, suspension for at least the remaining part of a semester or one full semester must be considered as a sanction. Also, suspension will normally be the minimal sanction in cases where a student is guilty of academic dishonesty for a second time.
4. Expulsion. Expulsion from the University for an indefinite period of time may be recommended by AUJ.
Implementation and Review
For details of procedures for implementing this policy, contact the Office of the Vice Chancellor for Academic Affairs. This University policy does not preclude the implementation by colleges of policies determined by the Vice Chancellor to be more rigorous.
ACADEMIC PROGRESS, SUSPENSION AND DISMISSAL
http://www.uark.edu/admin/regrinfo/records/ASpolicy.html
A student's academic standing in the University is determined at the end of each term of enrollment (fall, spring or summer) on the basis of the student's cumulative and/or term grade-point average (GPA) and number of hours earned. See the chart below for the required performance levels. The student's academic standing governs his or her reenrollment status and determines any conditions associated with reenrollment or denial of enrollment for a subsequent term. Normally, students will be notified individually by the University of their standing shortly after the end of each term. However, this policy statement is the formal notification to all students of the conditions that determine academic standing and the consequences for each term, regardless of individual notification.
http://www.uark.edu/admin/regrinfo/records/ASpolicy.html
Education at the university level requires active involvement in the learning process. Therefore students have the responsibility to attend classes and to actively engage in all learning assignments or opportunities provided in their classes. Instructors have the responsibility to provide a written policy on student attendance that is tied to course objectives included in a course syllabus. There may be times, however, when illness, family crisis, or University-sponsored activities make full attendance or participation impossible. In these situations students are responsible for making timely arrangements with the instructor to make up work missed. Such arrangements should be made in writing and prior to the absence when possible.
Examples of absences that should be considered excusable include those resulting from the following: 1) illness of the student, 2) serious illness or death of a member of the student’s immediate family or other family crisis, 3) University-sponsored activities for which the student’s attendance is required by virtue of scholarship or leadership/ participation responsibilities, 4) religious observances (see UA Religious Observances policy below), 5) jury duty or subpoena for court appearance, and 6) military duty. The instructor has the right to require that the student provide appropriate documentation for any absence for which the student wishes to be excused.
AUDITING A CLASS (no degree credit)
http://www.uark.edu/registrar/classes/Regdefs.html#audit
CLASS CANCELLATION
http://www.uark.edu/admin/vcacsey/AcaPolicySeries/185810.pdf
It is the responsibility of the instructor to provide written instructions in each course to inform students of
the procedures for learning, prior to class time, when a class has been cancelled in situations other than
when the university is closed. The notification procedures should be tested to determine their usefulness
before an emergency arises. The procedures should work not only in response to overnight weather or
events but also in response to weather or events that occur during the day. Included in the procedures
should be a notification to the main department office of any class cancellation. Instructors are expected to
ensure that course content is not materially affected by any reduction in class hours. If inclement weather
prevents a student from safely attending class, an instructor should provide the opportunity to make up
work without penalty.
Faculty members should choose among the following or comparable procedures in determining their policy
for informing students of class cancellation:
1. For each course, the weather cancellation policy should be communicated to the students in a clear
statement in the syllabus, a special handout, or the class web page.
2. Faculty members may provide the telephone number(s) in the syllabus and record class information on
their voice mail as an outgoing message regarding class cancellation.
3. Email may be used by faculty members to provide information about class cancellation if all students
will have access prior to class.
4. Faculty web pages may be updated by faculty members to provide information about class cancellation
if all students will have access prior to class.
5. Home phones may be used to provide information about class cancellation, either with answering
machine outgoing messages or in person.
6. The main department office telephone number can be used to provide information about class meetings
if someone is available to answer the telephone and the volume of calls regarding cancelled classes will
not be such as to make access difficult or impossible.
7. Some combination of the above may be necessary if all students cannot access the information in the
same way.
8. Faculty members should also notify students in the syllabus or in a prior class when it is known that a
scheduled event means that the faculty member will be absent and no suitable alternative exists for
holding the class.
COPYING POLICY FOR STAFF AND STUDENTS
http://vcfa.uark.edu/Documents/3090.pdf
The student should take a detailed course description or a course syllabus either to the department that teaches the equivalent core course or to the Dean's Office. The Department determines whether the class is considered equivalent and notifies the Dean's Office. Technically, there is an appeal if the class is considered not to be equivalent by the department, but the committee that hears these appeals will follow the department's recommendation.
COURSE LOAD LIMITS
Fall and Spring Semesters
• Undergraduate students who wish to carry more than 17 hours per semester must obtain the permission of their academic advisor.
• Undergraduate students who wish to carry more than 18 hours must obtain the written permission of their academic dean.
• Undergraduate students who wish to carry more than 21 hours must receive approval from the Academic Standards Committee.
• Undergraduate students on academic warning may not carry more than 12 hours except by the prior appoval of the office of the student's dean.
• Undergraduate students on academic suspension limited enrollment option may not carry more than 9 hours.
• Undergraduate non-degree (special) students who wish to carry more than 9 hours per semester must obtain permission from their academic dean.
Summer Terms
• Undergraduate students who wish to carry more than 6 hours in a 5 or 6 week session or more than 12 hours in a 10 or 12 week session must obtain the written permission of their academic dean.
• Undergraduate students who wish to carry more than 7 hours in a 5 or 6 week session or more than 14 hours in a 10 or 12 week session must receive approval from the Academic Standards Committee.
• Undergraduate non-degree (special) students who wish to carry more than 9 hours per semester must obtain permission from their academic dean.
COURSE SUBSTITUTION IN A MAJOR
The course substitution form can be picked up in the department or the dean's office. If the student took the class at another institution, the student should provide a detailed course description or syllabus to the department.
EXTERIOR SIGNS AND PUBLICITY ON CAMPUS
http://vcfa.uark.edu/Documents/FayPol_Facilities_7230.pdf
THE FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
The following information, which is considered to be directory information, will be subject to public disclosure unless the student informs the Registrar in writing before the end of the first week of classes each semester that he or she does not want these types of information designated as directory information:
The student's name, address, electronic mail address, telephone number, date and place of birth, religious preference, major field of study, classification by year, number of hours enrolled and completed, parents' or spouse's names and addresses, marital status, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance including matriculation and withdrawal dates, degrees, scholarships, honors and awards received including type and date granted, the most recent previous educational agency or institution attended, and photograph.
Students who wish to withhold the release of "directory information" (see above) should file a Refusal to Release Directory Information form in the Office of the Registrar. A student may examine his or her official academic record during normal working hours in the Office of the Registrar upon presentation of appropriate picture identification.
Notice!! Students with a balance of $50.00 or more, 60 days or more past due, will not be allowed to register!!
Questions concerning the withholding of registration privileges due to outstanding balances should be directed to the Student Accounts Office. The telephone number is (479) 575-5651, and the address is:
Student Accounts Office
105 Silas H. Hunt Hall
University of Arkansas
Fayetteville, AR 72701
http://www.uark.edu/registrar/classes/Regdefs.html#full
GRADE APPEAL STRUCTURE FOR UNDERGRADUATE STUDENTS
If a student questions the fairness or accuracy of a grade there is recourse through a student grade appeal structure. Disagreements shall be heard that allege the instructor's policy was not applied consistently to all students, differed substantially from the announced policy, or that a policy was not announced. All grievances concerning course grades must be filed within one calendar year of the end of the term in which the grade that is being appealed was assigned. The procedures are:
1. The student should first discuss the matter with the instructor involved, doing so as soon as possible after receiving the grade. The instructor should be willing to listen, to provide explanation, and to be receptive to changing the grade if the student provides convincing argument for doing so. The student's questions may be answered satisfactorily during this discussion.
2. If the student chooses to pursue the grievance, the student shall take the appeal in written form to the appropriate department chairperson. That person, if she or he believes the complaint may have merit, will discuss it with the instructor.
3. If the matter remains unresolved, it will be referred to an ad hoc committee composed of the entire faculty of the instructor's department. The committee will examine available written information on the dispute, will be available for meetings with the student and with the instructor, and will meet with others as it sees fit.
4. If the faculty committee, through its inquiries and deliberations, determines that the grade should be changed, it will request that the instructor make the change and provide the instructor with a written explanation. Should the instructor decline, he or she must provide an explanation for refusing.
5. If the faculty committee, after considering the instructor's explanation, concludes it would be unjust to allow the original grade to stand, it may then recommend to the department chairperson that the grade be changed. That individual will provide the instructor with a copy of the recommendation and will ask the instructor to implement it. If the instructor continues to decline, the chairperson is then obligated to change the grade, notifying the instructor and the student of this action. Only the chairperson has the authority to effect a grade change over the objection of the instructor who assigned the original grade, and only after the foregoing procedures have been followed. If the faculty committee determines that the grade should not be changed, it should communicate this conclusion to the student, the faculty member, and the chair.
UNDERGRADUATE GRADE FORGIVENESS POLICY
(Campus Council, April 11, 1996)
Under the Grade Forgiveness Policy, a student may improve the undergraduate cumulative GPA by repeating a maximum of two courses (up to nine hours) in which a grade of "D" or "F" was received and requesting that the repeat grade be the only one that is counted in the calculation. Only two such requests are available to any student in his or her undergraduate career. The repeated grade must be in the same course taken at the University of Arkansas, Fayetteville. Only a course in which a grade of "D" or "F" was earned may be repeated under the Forgiveness Policy. Grade Forgiveness may not be used to replace a grade assigned as a result of academic dishonesty. The student must file a written petition to use grade forgiveness indicating which course(s) he/she chooses to grade renew: the petition must be completed and approved prior to graduation. Both attempts at the course will remain on the transcript but only the second will be used to calculate both credit and GPA. The first attempt and the grade earned will be recorded on the transcript with the symbol "R" to denote that it has been repeated. Students considering Grade Forgiveness should be aware that many graduate schools, professional schools, employers or other institutions in considering admission or employment recompute the GPA and include all courses attempted even though a course was repeated. This means that if the cumulative GPA has been raised because of grade renewal, the recomputed GPA will be lower.
Final grades for course are "A," "B," "C," "D," and "F" [except for courses taken in the School of Architecture]. The grade of "A" is given for outstanding achievement to a relatively small number of excellent scholars. The grade of "B" represents good achievement. The grade of "C" is given for average achievement, and the grade of "D" for poor but passing work. The grade of "F" denotes failure and is given for unsatisfactory work. (No credit is earned for courses in which a grade of "F" is recorded.
A final grade of "F" shall be assigned to a student who is failing on the basis of work completed but who has not completed all requirements. The instructor may change an "F" so assigned to a passing grade if warranted by satisfactory completion of all requirements. Students who fail to present an acceptable reason for not having completed all course requirements including the final examination will receive the grade they would have received had they failed such requirements.
A mark of "I" may be assigned to a student who has not completed all course requirements, if the work completed is of passing quality. An "I" so assigned may be changed to a grade provided all course requirements have been completed within 12 weeks from the beginning of the next semester of the student'senrollment after receiving the "I." If the instructor does not report the grade within the 12-week period, the "I" shall be changed to an "F." When a mark of "I" is changed to a final grade, the grade points and academic standing are appropriately adjusted on the student's official academic records.
A mark of "AU" (Audit) is given to a student who officially registers in a course for audit purposes (see Registration for Audit).
A mark of "CR" (Credit) is given for a course, for example, practice teaching, certain seminars, certain honors colloquia, and courses where credit is earned by examination which the University allows credit toward a degree, but for which no grade points are earned.
A mark of "S" (Satisfactory) is assigned in courses such as special problems and research when a final grade is inappropriate. The mark "S" is not assigned to courses or work for which credit is given (and thus no gradepoints are earned for such work). If credit is awarded upon the completion of such work, a grade or mark may be assigned at that time and, if a grade is assigned, grade points will be earned.
A mark of "W" (Withdrawal) will be given for courses from which students withdraw after the first 10 days of the semester and before the drop deadline of the semester.
For numerical evaluation of grades, "A" is assigned 4 points for each semester hour of that grade; "B," 3 points; "C," 2 points; "D," 1 point; and "F," 0 points. "I," "AU," "CR," "S," and "W" marks will not be counted in the grade-point average. Grades of plus and minus are assigned grade-point values in the School ofArchitecture ¬ see page 101. The grade-point average is computed by dividing the total number of grade points by the total number of credit hours attempted in courses for which grades (rather than marks) are given.
Students who utilized grade renewal in retaking courses (prior to Fall Semester, 1986 and after Fall 1996) have only the last grade used in computing grade-point averages.
MEASLES AND RUBELLA IMMUNIZATION HOLDS
The University of Arkansas requires entering students who were born after 1/1/57 to provide proof of vaccinations against both rubella and measles except when exempted for medical or religious reasons. Students who fail to comply with the immunization requirement will risk cancellation of registration. Before registering for classes students must do one of the following:
• Provide proof of two immunizations to the University Health Center, or
• Provide proof of medical exemption to the University Health Center, or
• Provide proof of religious exemption to the University Health Center.
These vaccinations are available to entering college freshmen at all county health departments in Arkansas.
If you have any questions about the immunization requirements, please call the University Health Center at (479)575-7755.
If a student wishes to take more than 18 hours but less than 22 hours in a regular semester or 7 hours in a summer session, s/he must complete a request for a semester overload in the Dean’s Office (MAIN 525). The usual rules to have these overloads approved are that the student must have a cumulative gpa >3.00. If the student does not have the required gpa, s/he must be in their last semester for graduation. The Dean’s Office may also approve 13 hours for a student who is on academic warning. Students wishing to take more than 21 hours in a regular semester or more than 7 hours in a summer session must seek the approval of the Academic Standards Committee by filling out the overload petition found on the web.
The University is proud to publish and display photographic and video images of UA students, their activities and accomplishments. Any student who does not wish to be represented in such photographic and video images by the University should notify the Office of the Registrar, Hunt 146, in writing before the end of the first week of classes each semester. The request will be honored for all publications and communications undertaken during the remainder of any semester when notification has been received.
REFUNDS/CREDITS FOR DROPPING CLASSES
Fall and Spring Semesters
Fees are cancelled for courses dropped on or before the fifth day of classes, of the fall and spring semesters at the University of Arkansas, provided the student remains enrolled. If because of the course drop, the student is no longer enrolled, the drop is an Official Withdrawal and is subject to the established withdrawal policies therein.
Summer SessionsRefunds or credits for dropping a summer session class follow the University of Arkansas Official Withdrawal policy 518.0.
Eight-Week Courses
The last day to add an eight-week course is also the last day to receive a 100% cancellation. This applies to either first or second eight-week courses.
Revised December, 2002
Revised May, 1997
June 15, 1989
Holds on Registration and Release of Records
The Registrar is authorized to withhold transcripts and refuse registration for students whose accounts are not clear with the University. Students who fail to return athletic, military, library, or other University equipment, or who fail to comply with the rules governing the audit of student organization accounts may also have transcripts withheld or registration refused.
(Campus Faculty, November 15, 1995)
Although Christian religious holidays are reflected to some extent in the academic calendar of the University, holidays of other religious groups are not. When members of other religions seek to be excused from class for religious reasons, they are expected to provide their instructors with a schedule of religious holidays that they intend to observe, in writing, before the completion of the first week of classes. The Schedule of Classes should inform students of the University calendar of events, including class meeting and final examination dates, so that before they enroll they can take into account their calendar of religious observances. Scheduling should be done with recognition of religious observances where possible. However, faculty members are expected to allow students to make up work scheduled for dates during which they observe the holidays of their religion.
If at any time you suspect that a student is in danger of losing a scholarship, please send him/her right away to talk to the Scholarship Office. Students have the opportunity to attend classes on campus during the summer to try to meet scholarship requirements. If a student has already lost a scholarship, s/he may write a letter of appeal to the Scholarship Review Committee. This committee meets irregularly and requires as much documentation as possible of things like illness, death of family member, etc. The letter should be mailed or delivered to the Office of Academic Scholarships, MAIN 518. If the appeal is denied, the committee will advise the student of what s/he needs to do in order to have the scholarship reinstated later. If at any time a student regains the hours/gpa needed for the scholarship, s/he should write a letter of appeal, and the scholarship may be reinstated.
SMOKING POLICY/TOBACCO USE POLICY
The University of Arkansas, Fayetteville, is dedicated to providing a healthy, comfortable, and productive environment for students, faculty, and staff. In that endeavor, the following policy supersedes any and all other smoking policies:
1. The University of Arkansas is considered a tobacco-free workplace and the use of any tobacco products is permitted outdoors only. A person shall not smoke in university education and general buildings. Some residence halls have designated floors for smoking. These designated floors will be eliminated by the Fall of 2003.
2. Outside smoking and use of tobacco products is permitted only if done at least 25 feet from public entrances, exits, or air supply to a building. In the case of smoking, this is necessary so that those entering, leaving, and occupying the building will not be exposed to secondhand smoke. Preferably, smoking and use of other tobacco products should be limited to an area in the back of a building.
3. A non-smoking student will not be required to share living quarters with a smoking student in residence halls.
4. All residence dining facilities, including Brough Commons, Coffee Shop and Club Reds, are nonsmoking facilities. The Arkansas Union is a nonsmoking facility; therefore all its dining facilities are non-smoking areas.
5. The university prohibits the campus-controlled advertising, sale, or free sampling of tobacco products on campus.
6. Smoking and use of other tobacco products is prohibited in gymnasiums, arenas, and other indoor athletic facilities, as well as the grandstands of outdoor facilities.
7. Buses, vans, and all other university vehicles are considered non-smoking and no-tobacco-use areas.
8. The university supports students, faculty, and staff efforts to sustain good health. In so doing, the university strongly advises against the use of tobacco products on the university campus.
9. Assistance to students, faculty, and staff to overcome addition to tobacco products is available through Human Resources and the Health Center.
10. Littering the campus with remains of tobacco products or any other disposable product is prohibited. In addition, smokers are required to dispose of the remains of tobacco products in receptacles that are fireproof.
Revised July 1, 2002
July 1, 2001
STUDENT COMPLAINT PROCEDURE
This procedure is designed to give all students a means by which an academically related complaint against an instructor other than that which is solely concerned with a grade (covered by the previous section) may be reviewed and acted upon in such a way as to protect the rights of both the student and the instructor. The procedure must be initiated within one calendar year of the occurrence of the cause for the complaint.
Guidelines: All committee discussions or hearings shall be private. Furthermore, every effort shall made to protect any person against discrimination as a result of statements or actions made in this procedure, but fraudulent or intentionally deceptive statements and/or allegations shall be considered an extremely serious violation of the procedures and could result in a recommendation for grave disciplinary measures. Nothing in this procedure may violate policies stated under "Appointments, Promotions, Tenure, Non-reappointment, and Dismissals" in the Faculty Handbook.
Definitions of Terms: Student ¬ Under this procedure, a student is any person who has been formally admitted to the University of Arkansas and who is or was enrolled as an undergraduate student at the time the alleged grievance occurred. (A separate procedure exists for graduate students.) Decision ¬ A decision will include a review of the issues, a determination about the validity of the complaint, the reasons for the determination, and any recommendations. A decision will be stated in writing. Working Days ¬ Working days refer to Monday through Friday, excluding official University holidays.
Procedures: The normal course for a student or a group of students with an academically related complaint concerning an instructor is to go first to that instructor, although the student or group may appeal to the instructor's chairperson, supervisor, or dean in an attempt to resolve the problem informally and amicably. However, if a student has a complaint regarding academic concerns not covered under the "Academic Appeal Structure" and, for whatever reason, does not wish or is unable to resolve the issue informally, the student is entitled to have the issue considered under the following normal procedures.
1. The student will submit a written complaint with supporting information to the Vice Chair of the Campus Council or to the Chair of the Student Panel or to the Chair of the Faculty Panel (as described in Paragraph 4 below). These three persons will comprise a Contact Committee, with the Vice Chair of the Campus Council as coordinator, and will be responsible for the initial review of the student's complaint. If the Contact Committee, without any preliminary investigation, agrees unanimously that a particular complaint is not subject to these procedure or should not be pursued, the student will be notified in writing. No further action will be taken under these procedures unless the student files within five working days a written request for a preliminary investigation by the Contact Committee or for an investigation by a Hearing Committee; this request will be honored, and the instructor shall be informed immediately about the filing of the complaint, the nature of the complaint, and the initiation of the investigation. Deliberate and cautious discretion will be used to preserve a student's anonymity (if possible, depending upon the nature of the complaint) and to protect the faculty member from presumptive suspicion.
2. If through lack of unanimous agreement or as a result of the student's request the Contact Committee pursues the complaint, the Committee will initiate the preliminary investigation.
The preliminary investigation should be completed within fifteen working days, if possible, from the date the request is received. After the investigation, the Contact Committee has a choice of two alternatives:
a. It will make a determination regarding the complaint and will notify in writing both parties; or
b. It will determine that a Hearing Committee should be appointed and that a more thorough investigation should be conducted. Both parties will be advised of this determination and of who has been appointed to serve on the Hearing Committee.
3. If the Contact Committee has made a determination regarding resolution of the complaint and if either party is not satisfied with this determination, that party has a prerogative of requesting and having a Hearing Committee appointed to investigate the matter further.
4. Members of a Hearing Committee will be selected from two panels of 15 persons each: one of students, chosen by ASG; and one of faculty members, chosen by the Faculty Committee on Committees. The Chair of the Student Panel will be selected by the ASG President, and the Chair of the Faculty Panel will be selected by the Chair of the Campus Faculty.
5. When an investigation by a Hearing Committee becomes necessary, the Committee will be appointed immediately by the Contact Committee. The Hearing Committee will be composed of three students and of four faculty members, chosen to avoid obvious bias or partiality. The coordinator of the Contact Committee will call the initial meeting of the Hearing Committee to conduct an election of a chairperson from among the four faculty members and to review general information and results of any preliminary investigation.
6. Either party to the dispute may ask another member of the University community to attend the hearings and may ask any member of the University community to provide relevant information. At the end of its investigation, which, if possible, should be completed within 20 working days after its first meeting, the Hearing Committee will submit its decision to both parties.
7. If the decision is not acceptable to either the student or the instructor, that person may appeal in writing to the Vice Chancellor for Academic Affairs of the University. The Vice Chancellor for Academic Affairs will review the Hearing Committee's written report and will forward a written recommendation to the student, the instructor, and the Chairperson of the Hearing Committee, University of Arkansas, Fayetteville.
STUDENT RESIDENCE STATUS FOR TUITION AND FEE PURPOSES
Board Policy 520.8 (January 18, 1985, revised)
The full text of the University of Arkansas Board of Trustees policy statement 520.8, Student Residency Status for Fee Purposes, is provided below followed by a statement on implementing the policy at the University of Arkansas, Fayetteville.
Determination of Residence Status
I. Purpose
The purpose of these regulations is to enable the administrative officers of the University of Arkansas to classify students for the purpose of paying student fees, as either "in-state" or "out-of-state," so as to accord fairness and equity to the students of the University and to the public that provides support for the educational services provided by the University.
II. Initial Classifications
A. A student shall be admitted to the University in an "in-state" or "out-of-state" status for university fee purposes, as established under these regulations.
Except as otherwise provided under these regulations, a student classified as "in-state" for university fee purposes at the time of admission must have established a bona fide domicile in Arkansas and must have resided continuously in this state in that bona fide domiciliary status for at least six consecutive months prior to the beginning of the term or semester for which fees are paid.
B. A bona fide domicile is a home of apparent true, fixed, and permanent nature, a place of actual residing for all purposes of living that may be distinguished from a temporary sojourn in this state as a student. The person claiming domicile in Arkansas must provide evidence of permanent connection with the State of Arkansas and demonstrate the expectation of remaining in this state beyond graduation. For purposes of implementing these policies, the Administration is directed to articulate standards that will be applied in making the determination of residence.
C. Except as otherwise provided under these regulations, the domicile of an adult (18 years of age or older) or emancipated minor student shall be determined on the basis of his or her own domicile.
D. Except as otherwise provided under these regulations, the domicile and residence of an unemancipated minor student (less than 18 years of age) or an unmarried dependent who has not attained the age of 23 is legally that of the parents or surviving parent; or such other person legally standing in the place of a parent to the student and with whom the student in fact makes his or her home and who has been making substantial contributions to the support of the student for at least six consecutive months prior to the term or semester for which the fees are paid.
E. A student who cannot satisfy the criteria for Arkansas domicile and residence will be classified as an "out-of-state" student and will pay fees and tuition accordingly. The student on a temporary visa will be classified as a foreign student and will pay non-resident tuition and fees. A student who has been granted a permanent visa and has been domiciled in Arkansas for six consecutive months following receipt of the permanent visa shall be classified as an Arkansas resident for fee purposes.
F. The responsibility for registering under a proper classification for student fee purposes is placed upon the student. It is the duty of each student at each time of registration to call any question about residency classification status to the attention of the campus classification review officer in a timely fashion in order that the question may be settled (see IV Procedures).
G. The six-month period required in paragraph A of these regulations may be waived for persons, their spouse, and their unmarried children who have not yet attained the age of 23 (dependents are the spouse and unmarried children who are legal dependents as defined by the IRS) and who move to Arkansas with attendance at the University only a by-product of the primary purpose of establishing domicile in this state.
H. An unmarried student who has not reached the age of 23 years having one parent residing in Arkansas (for at least six consecutive months immediately prior to the beginning of the term or semester in which the fees are to be paid) may be considered an "in-state" student for fee purposes, even if that student resided outside the state with the other parent before coming to Arkansas to attend the University.
I. Marriage is recognized as emancipation for both females and males.
J. The spouse of a person continuously domiciled in Arkansas (for at least six consecutive months immediately prior to the beginning of the term or semester in which the fees are to be paid) upon request shall be classified as "in-state" for fee purposes.
III. Reclassifications
A. The initial classification of a student will not prejudice a different classification for following terms or semesters. However, a student's prior domicile is assumed to continue until he or she clearly establishes a new domicile in Arkansas (see IV Procedures).
B. A student previously classified as "out-of-state" may be reclassified as "in-state" for fee purposes if he or she has established a bona fide domicile in Arkansas and has resided continuously in this state in that bona fide domiciliary status for at least six consecutive months prior to his or her reclassification by the University. In order for an adult or an emancipated minor to establish a bona fide domicile in Arkansas for fee purposes, he or she must have left the parental home, must have established in this state a home of a permanent character as manifested objectively by good faith acts, and must have the expectation of remaining in this state beyond graduation. The single fact of presence in Arkansas for at least six months of attendance as a student enrolled in the University of Arkansas, or any other educational institution, neither constitutes nor necessarily precludes reclassification as one domiciled in Arkansas, but will be a factor to be considered.
IV. Procedures
A. A student shall have the burden of establishing any claim that he or she is entitled to be treated as "in-state" for fee purposes. Persuasive evidence to that effect must be presented in writing and verified under oath by the student. Mere claims of local domicile and duration of stay are of little weight. A student who knowingly gives erroneous information in an attempt to evade the payment of "out-of-state" fees may be subject to dismissal from the University.
B. All disputed classifications for student fee purposes, whether at initial enrollment or subsequent enrollments, and all disputed reclassifications will be decided initially on each campus by a classification review officer designated by each Chancellor.
C. The Chancellor of each campus will designate a campus classification appeal officer to receive petitions from decisions made by the campus classification review officer. Each campus classification appeal officer may, in his or her discretion, make investigations, receive evidence, and conduct informal hearings. After considering the case, the campus classification appeal officer will render a decision and notify the affected student of the decision in writing. Any decision of the campus classification appeal officer may be appealed to the Vice President for Academic Affairs of the University of Arkansas System, who shall recommend final disposition to the President of the University.
D. Written notice of the appeals procedure will be provided to each student raising a question about his or her status with the campus residency classification review officer.
E. Determination of domicile will be based on a review of all pertinent facts, evidence, and circumstances that collectively show, in an objective and clear manner, the actual domicile of the student.
NOTE: In implementing these policies, it is presumed that dependent students who are classified as non-residents based upon parental/guardian domicile outside of Arkansas do not acquire Arkansas residency under Board of Trustees Policy 520.8 unless and until their parent(s)/guardian(s) have established a domicile in Arkansas, or the student has left the parental home and established a domicile in Arkansas evidenced by proof that he or she has established a home of a permanent character as manifested objectively by good faith acts, resided in Arkansas in bona fide domiciliary status for at least six consecutive months prior to his or her reclassification as an Arkansas resident, and demonstrates the expectation of remaining in this state beyond graduation.
Reclassification Deadlines
Students who have established a bona fide domicile in Arkansas following initial classification as a non-resident must request reclassification if they want their status recognized for fee purposes. Applications and appropriate documentation must be received by the Office of the Registrar no later than the fifth class day (second class day of a summer session) of the term for which in-state fee assessment is requested. Applications received after the deadline will be considered for the next term. All fees are to be paid by published due dates. Students who receive a favorable decision after payment will be provided a refund of out-of-state fees paid. Please direct questions about residence classification review procedures to the Office of the Registrar, 146 Silas H. Hunt Hall.
Resident Status of Native Americans
Board Policy 520.1, "Waiver of Non-Resident Tuition for Native Americans." (Revised January 29, 1989)
Native American people in other states belonging to tribes that formerly lived in Arkansas before relocation, and whose names are on the rolls in tribal headquarters, shall be classified as in-state students of Arkansas for tuition and fee purposes, on all campuses of the University of Arkansas. Tribes so identified include the Caddo, Cherokee, Chickasaw, Choctaw, Creek, Delaware, Kickapoo, Osage, Peoria, Quapaw, Shawnee, and Tunica.
Resident Status of Members of the Armed Forces and Their Dependents
Board Policy 520.7, "Fees for Members of Armed Forces and Dependents." (Revised January 18, 1985)
Effective January 1, 1975, members of the Armed Forces who are stationed in the State of Arkansas pursuant to military orders, and their unemancipated dependents, shall be entitled to classification as in-state students for fee paying purposes (per Arkansas stat. Ann. 80-3366).
Persons continuously domiciled in Arkansas for at least 12 consecutive months who enter active military service from this state and who maintain Arkansas as the permanent home of record while on active military duty, and their dependents (the spouse and unmarried children who are legal dependents of the military person as defined by the IRS), shall be entitled to classification as in-state students for fee paying purposes. This provision is forfeited if the military person does not return to Arkansas within twelve months after separation, discharge, or retirement from active duty.
Persons serving in active military service who demonstrate a change of bona fide domicile from another state to Arkansas at least twelve consecutive months prior to separation, discharge, or retirement from active military duty, and the dependents (the spouse and unmarried children who are legal dependents of the military person as defined by the IRS), shall be entitled to classification as in-state students for fee paying purposes. This provision is forfeited if the military person does not return to Arkansas within twelve months after separation, discharge, or retirement from active duty.
Resident Status of Students from Texarkana, Texas, and Bowie County, Texas
(Board Policy 520.10, Adopted November 16, 1984)
In accordance with the reciprocity agreement described in H.C.R. 32, signed by the Governor of Arkansas on February 12, 1965, Board Policy 520.10 states, "Residents of Texarkana, Texas and Bowie County, Texas, will be classified as in-state students for University fee purposes at the University of Arkansas."
STUDENTS CALLED INTO MILITARY SERVICE
In accordance with Arkansas State Code 6-61-112, when a student is activated for full-time military service during a time of national crisis and is required to cease attending the University of Arkansas without completing and receiving a grade in one (1) or more courses, the following assistance will be provided with regard to courses not completed:
1. The student shall receive a complete refund of tuition and such general non-consumable fees as are assessed against all students at the institution.
a. Proportionate refunds of room, board, and other consumable fees which were paid to the institution shall be provided to the student, based on the date of withdrawal.
b. If the University of Arkansas contracts for services covered by fees, which have been paid by and refunded to the student, the contractor shall provide a like refund to the University of Arkansas.
2. The student shall be offered the maximum price, based on condition, for the textbooks associated with such courses. When a student is required to cease attendance because of such military activation without completing and receiving a grade on one (1) or more courses, the University of Arkansas shall provide a reasonable opportunity for completion of the courses after deactivation.
Upon leaving the University of Arkansas for active duty, a student may choose one of the
following course withdrawal options:
1. The student may officially withdraw from the University of Arkansas and receive a full adjustment and refund of tuition and non-consumable fees for the terms involved. Students electing this option will not receive credit for any courses for the semester(s) in question; however, the academic record will indicate enrollment until the official date of withdrawal.
2. The student can remain enrolled and arrange for a mark of “Incomplete” for each class for which he or she is enrolled, provided the work to date is of passing quality. In order to receive a mark of “Incomplete” in any course, the student must obtain agreement from the instructor. All course requirements for each “Incomplete” must be met within the first twelve (12) weeks of next semester the student is enrolled in order to receive a grade.
3. The student may selectively drop courses for the semester in progress at the time the student leaves the University to report for active duty. The courses dropped will be entered on the student’s academic record with a mark of “W”, indicating withdrawal, if they are dropped after the tenth day of the semester. The course(s) for which the student remains enrolled will be eligible to be assigned a mark of “Incomplete” as described in Option 2. The student’s tuition and fees for the semester(s) involved will be recalculated so that tuition and fees are charged only for those courses in which the mark of“ Incomplete” is assigned.
A student activated during the course of a semester shall be entitled, within a period of two (2) years following deactivation, to free tuition and fees for one (1) semester at the University of Arkansas where attendance had been interrupted unless federal aid is made available for the same purpose.
Students who have received Title IV loans should contact the Office of Financial Aid to determine what changes, if any, military activation will have upon their status as borrowers.Revised June 2003
February 2003
TRANSFER OF CREDIT
The following policies control the granting of credit for course work taken at other institutions:
1. Transfer credits are subject to a two-stage evaluation process. First, the eligibility of the hours for transfer is evaluated by the Office of Admissions. Credits found to be eligible for general transfer may not always count toward the minimum requirements for a degree at the University of Arkansas. The second step in the evaluation, performed by the academic dean’s office or department responsible for the program of study, determines which hours evaluated will satisfy degree program requirements.
2. Grades earned at other institutions are not calculated in the student’s grade-point average earned at the University.
3. General transfer credit is awarded for courses in which a grade of “C” or higher has been earned. Course work must be applicable to a baccalaureate degree; credit is not granted for course work that is remedial or technical in nature. Students can petition to have up to six hours of “D” grades transfer for degree credit to the University of Arkansas. Students must have a 2.00 GPA on a 4.00 scale to be considered, and courses must meet core or elective requirements in the student’s degree program. Courses outside the degree program and courses in the major cannot be considered for transfer. The Third Level Administrative Review Committee makes all decisions regarding “D” transfers. Petitions can be obtained from the Office of Admissions.
4. In the case of course work taken at institutions not fully accredited by a regional accrediting agency, transfer credit may be denied altogether or may be granted provisionally subject to successful completion of specified courses at the University. Normally, credit is provisionally granted only if the institution is a candidate for regional accreditation.
5. No more than 68 semester hours of lower-division (freshman or sophomore-level) course work will be accepted. There is no limit placed upon the number of upper-division (junior- or senior-level) credit hours that may be awarded in general transfer, but a student must complete at least 30 hours in residence to meet graduation requirements (see Requirements for Graduation in this catalog). Please also refer to the appropriate college section of this catalog for any additional transfer policies that may be specific to your anticipated degree program.
6. The State Minimum Core (SMC): Act 98 of 1989 requires each institution of higher learning in Arkansas to identify a minimum core of general education courses that shall be fully transferable between state-supported institutions. Under guidelines from the State Board of Higher Education, the SMC consists of 35 hours distributed among the following education areas: English, U.S. history or government, mathematics, science, fine arts and humanities, and social sciences. Students transferring credit with grades of “C” or better from the approved SMC of another state supported institution in Arkansas may expect to have all these hours applied toward their degree at the University of Arkansas.
Each college at the University of Arkansas reserves the right to set additional general education or core requirements above and beyond those in a particular 35-hour SMC, however. The evaluation of transfer credit performed by the receiving college dean’s office will determine the extent to which courses transferred as part of a SMC will satisfy degree requirements.
Students should be prepared to submit course descriptions of transfer work if there is any question concerning acceptance of credit toward a degree program. The University reserves the right to revise credit for advanced standing after the student has been in residence. Please refer to the appropriate college or school section of this catalog for additional information concerning acceptance into specific degree program.
TRAVEL FOR STUDENTS REPRESENTING THE UNIVERSITY OF ARKANSAS
Frequently, students travel off-campus to represent the University. Some trips are made in University vehicles, some via commercial transportation, and others in private cars. It is imperative that there be adequate protection for the student and the University from claims and liability that might arise from these occasions. To ensure such protection, the following will be observed as policy and procedure:
1. Official Representation:
The University recognizes that a student travels as its official representative when, and only when, all the following requirements are satisfied:
a. An administrative official having authority to do so authorizes a student or students to be official University representatives for the purpose of attending an event related to accomplishment of university educational purposes.
b. The University will benefit from the representation in a substantial manner.
c. The student or students travel by University vehicle or travel according to transportation selected for them and approved by the person authorizing the travel.
d. The student or students meet campus requirements for participating in cocurricular activities verified by the sponsor.
e. Before leaving the campus, the student or students and accompanying faculty or staff, if any, shall have registered according to the procedures outlined in this policy. Students attending functions on their own initiative in the guise of being from the University of Arkansas, the institution deriving benefit only from the
resulting publicity, are not official University representatives. Because of the possibility of claims and liability arising from student travel, it is necessary that strict procedures be established concerning the dispatching of enrolled students off campus for University purposes.
2. The following procedure, therefore, is established:
a. Secure authority from appropriate administrator of college division.
b. Register by completing a Notification of Student Travel Plans form prior to leaving for the trip. Copies of this completed form shall be forwarded to the Office of the Dean of Students, to the administrative official authorizing the travel, and to the deans of the colleges in which the students are enrolled.
c. The faculty or staff sponsor shall properly inform student representatives of the responsibility of representing the university.
d. Any traveler expecting to be reimbursed from the university for travel-related expenses must have a BASIS Travel Authorization completed before the trip begins.
3. Travel Regulations:
a. Students may travel on public carriers, in charter or private aircraft, in University fleet vehicles or aircraft, or by private vehicle if it is covered by an insurance policy currently in effect and purchased by the owner of the vehicle. The University’s Non-Owned Aircraft Policy is applicable for students traveling in either charter or private aircraft.
b. Any student traveling by car or van who plans to be a driver at any time during the trip, whether it is a personal car, a rental car or a University fleet vehicle, must attend a mandatory driver safety program prior to driving on the first trip that falls under this policy (unless there is a change to the driver safety program, students only need to attend it once while here at the university). At least seven (7) working days prior to driving the first time on a trip each school year, student drivers shall be required to complete an Authorization to Operate a Motor Vehicle form which acts as a release to permit the University to check the student’s
driving record. Information on the days, times and means of the driver safety program and completing the Authorization form is available in the Dean of Students Office and the Office for Student Involvement and Leadership.
c. Anyone found to have an unacceptable driving record as defined by the University will not be allowed to drive under this policy.
d. In the event of an accident, full disclosure should be made of name, address, registration number of vehicle, driver’s license, and University status of individual involved, but liability should not be admitted because not all facts may be known at the moment. All vehicle laws in the state involved should be obeyed.
e. Students shall file reports with their administrative office and/or the Office of Risk Management concerning any accidents, collisions, personal injury, or property damage to themselves or to others on returning to the campus. In privately owned vehicles, the owner should notify his insurance company immediately.
f. When a University car is to be used for off-campus travel, the person to whom possession is delivered shall first display to Physical Plant officials a driver’s license for himself or herself and for any of the passengers whom he or she will allow to drive during the trip.
g. If renting a 12-passenger van from Physical Plant, all drivers will be required to watch a five minute training and safety video prior to picking up any such van.
h. When renting a University fleet vehicle, all other additional Physical Plant policies as stated on the rental agreement must be followed.
i. Travel Accident insurance through the university is required of all students traveling under this policy. Arrangements need to be made through Risk Management for this insurance, and the appropriate cost center or student organization account will be charged.
j. Emergency contact information, including health insurance companies and policy numbers (if available), must be collected on each student and submitted to at least two people, one of which is a person (such as a sponsor) going on the trip and the other is a person who will be in close proximity to the Fayetteville campus during the duration of the trip. This person will be identified on the Notification to Travel by Outside Groups form.
k. The above rules are inapplicable and/or exceptions are as follows:
a. Students traveling under the aegis of the Men or Women’s Athletic Departments as athletes.
b. Any vehicular travel between portions of the campus located in the same city or its suburbs. This includes all of the University Experimental Farm areas in Northwest Arkansas and the Engineering Research Center.
c. Off-campus trips organized, conducted, or sponsored by a student organization in its own interest. Such trips are not made on behalf of the University as official travel, and the University will accept no responsibility for any liability arising there from.
d. Dispatching of a student on a personal errand for a faculty or staff member in a city where the student is regularly enrolled.
e. Students on an official Study Abroad program will follow official Study Abroad travel procedures.
f. Graduate students and other students who are traveling as paid employees of the University.
g. Students driving themselves to Northwest Arkansas Regional Airport (XNA) or any other airport in the Fayetteville-Springdale-Rogers area.
h. Students voluntarily driving themselves in their private vehicles to locations in the Fayetteville-Springdale-Rogers metropolitan area or to locations near their residence do not have to obtain the Travel Accident
insurance or complete the Authorization to Operate a Motor Vehicle form.
4. Sponsor:
Sponsors are encouraged to accompany students on off-campus trips covered under this policy, but are not required to do so. A sponsor can be defined as any full-time or part-time faculty or staff member, any graduate assistant with a direct connection to the purpose of the off-campus travel, or any graduate assistant who advises a registered student organization in an official capacity as defined by the registered student organization policies.
5. Student Conduct:
Students away from the campus as University representatives are subject to disciplinary action by the University for breaches of conduct. Any accompanying sponsor is authorized to maintain good order and good representation during the trip. Upon returning to the campus, disciplinary action of a penalizing nature may be instituted against students for misconduct during the trip.
6. Makeup of Classes Missed:
Students are sometimes away from the University during regularly scheduled classes to represent the University in a variety of activities—professional meetings, workshops, field trips, research activities, athletic events, debate competitions, sport club events, judging events, fine arts events, etc. The University recognizes the value of these activities for personal development and as an educational opportunity. Instructors are strongly encouraged to assist students in making up class work (including lectures, laboratories, tests, etc.) missed because of these activities whenever possible. However, the instructor has the final responsibility to determine if it is feasible to make up the work. The following procedures establish a framework for communication between the student and instructor on this question. (Refer to the Attendance Policy in the Catalog of Studies).
7. Instructor’s Responsibility:
The instructor should determine the requirements for the course including tentative dates of tests, field trips, etc. together with a makeup policy and supporting rationale. The instructor should let students know course requirements on the first day of class, preferably in writing.
Similarly, if there are any meetings of the class outside the hours assigned in the Schedule of Classes, these should be identified in their Schedule so the student knows when registering what other times he/she is to be available.
8. Student’s Responsibility:
When possible, a student who anticipates a substantial amount of activity as a University representative during a particular semester should schedule courses and class times to minimize the conflict. The student should make the instructor aware of any planned absences as a University representative as soon as possible and request arrangements for make up of the work to be missed. The student and instructor should confer to attempt to resolve any differences. The chairperson or area coordinator may be brought into the discussion, particularly if there is a potential need for additional resources or increased support for the instructor. If the student questions the instructor’s final decision the student has recourse through the student academic appeal structure.
November 4, 2003
TUITION AND FEE ADJUSTMENT POLICY FOR OFFICIAL WITHDRAWAL
The tuition and fee adjustment dates are determined by the Treasurer’s Office. All official withdrawal tuition and fee adjustment dates will be published and made available after the Academic Calendar is approved for a term.
This policy change is a result of the U.S. Department of Education requirement that all institutions return the unearned portion of Title IV federal student aid through 60% of the semester. This requirement only applies to students who withdraw from all University classes, not to students who only drop a class.
In addition, this policy change is an incentive for students to finalize their schedule before classes begin, thus allowing others the opportunity to register for those same classes. It will also allow the University to schedule classes more effectively.
Deans and Department Heads should encourage all professors and instructors to publish syllabi for all courses taught in their departments, allowing students the opportunity to preview those classes (books required, number of tests and exams, number of papers required) and make an informed decision before the start of the semester.
Official Withdrawal
Students who withdraw from the University of Arkansas are entitled to the following adjustment, less an Administrative Withdrawal Fee of $45.00. This fee is charged only during the adjustment period.
All withdrawals presented before the first day of classes or after the last day of the adjustment period will not be charged the Administrative Withdrawal Fee of $45.00.
*Fall and Spring Semesters:
100% adjustment before the first day of the semester
90% adjustment of tuition and fees through the first 10% of days in the session
80% adjustment of tuition and fees through the second 10% of days in the session
70% adjustment of tuition and fees through the third 10% of days in the session
60% adjustment of tuition and fees through the fourth 10% of days in the session
50% adjustment of tuition and fees through the fifth 10% of days in the session
40% adjustment of tuition and fees through the sixth 10% of days in the session
* Includes weekends and holidays
*Summer Sessions:
100% adjustment before the first day of the session
90% adjustment of tuition and fees through the first 10% of days in the session
80% adjustment of tuition and fees through the second 10% of days in the session
70% adjustment of tuition and fees through the third 10% of days in the session
60% adjustment of tuition and fees through the fourth 10% of days in the session
50% adjustment of tuition and fees through the fifth 10% of days in the session
40% adjustment of tuition and fees through the sixth 10% of days in the session
Includes weekends and holidays
Revised December, 2002
August 11, 2000
Possession, storage or use of weapons including, but not limited to, firearms, firearm ammunition, air pistols, air rifles, fireworks, incendiary devices, lock blade or fixed blade knives with a blade length of four inches or greater, blackjacks, metal knuckles, or any other such offensive weapons of any description on the University campus, or in areas controlled by the University, including vehicles, University residence halls or sorority or fraternity houses is prohibited. Possession of any tear gas type products in personal use quantities for the purpose of self- defense is permissible. The use of tear gas type products for other than self-defense is prohibited.
Violation of this policy may be punishable by disciplinary action, which may include suspension, or expulsion from the University.
Weapons for use by the ROTC program and the University of Arkansas Police Department may be stored in their respective secured areas.
April 1, 1994
WITHDRAWAL FROM REGISTRATION
Withdrawing from the University means withdrawing from all classes that have not been completed up to that time. A student who leaves the University voluntarily before the end of the semester or summer term must complete an exit interview and then drop all classes on the student registration system or notify the Office of the Registrar in writing. Withdrawal may occur anytime during the semester through the last day of classes. Withdrawal deadlines for summer sessions are listed in the summer schedule of classes; summer withdrawals do not require an exit interview. Students who do not withdraw officially from a class they fail to complete will receive an "F" in that class. Students with holds on their registration should contact the Office of the Registrar for assistance in processing their official withdrawal from the University.
The deadline for a full fee adjustment for an official withdrawal is the day before the start of classes for that term. After that date a $45.00 withdrawal fee will be charged and a percentage of the fees will be refunded. Refer to the Treasurer's Office Web site for the deadlines and percentages.
Student Standing
Definitions of undergraduate student classification are as follows:
• Freshman ¬ a student who has passed fewer than 30 semester hours of course work
• Sophomore ¬ a student who has passed more than 29 semester hours and fewer than 60 semester hours
• Junior ¬ a student who has passed more than 59 semester hours and fewer than 90 semester hours
• Senior ¬ a student who has passed 90 or more semester hours
Course Loads
While University offices and services typically recognize the full-time status of students who have enrolled for a minimum of 12 semester hours, students should bear in mind that this minimum number of hours is insufficient to allow them to complete a four-year degree program in eight academic semesters (four years). Since most University degree programs require a minimum of 124 semester hours, or 31 hours per year, a student should earn 15 to 16 hours per semester to complete most degree programs in four years (eight semesters).
Number of Hours Allowed Per Semester
1. Students who wish to carry more than 17 hours per semester must first obtain the permission of their academic advisers.
2. Students who wish to carry more than 18 hours per semester must first obtain the permission of their academic dean(s).
3. Students who wish to carry more than 21 hours per semester must first request and receive favorable action from the Academic Standards Committee.
4. Students on academic warning may not carry more than 12 hours per semester.
5. Students on academic suspension who choose the limited enrollment option may not carry more that 9 hours for that semester.
6. Students who wish to exceed the normal summer school load must have the approval of their academic dean(s) to take seven hours in five- or six-week sessions or 13 to 14 hours in 10- or 12-week sessions. Students who wish to take more than seven hours in one five- or six-week session or more than 14 hours in one 10- or 12-week session must first receive favorable action from the Academic Standards Committee.
7. For disabled students, less than 12 hours may be certified as full-time with the approval of the appropriate dean and the concurrence of a physician or a licensed examiner.
WITHDRAWAL FROM THE UNIVERSITY
Withdrawing from the University means withdrawing from ALL classes that have not been completed up to that time in the term. To understand responsibility for fees when a student officially withdraws from the University, see Withdrawal from the University.
To voluntarily withdraw from the University before the end of a semester, contact the office associated with your academic program area or the Dean of Student's Office. The locations and phone numbers are listed.
Bumpers College of Agricultural, Food and Life Sciences AFLS 108 575-2252
School of Architecture WALK 209 575-2399
Fulbright College of Arts and Sciences MAIN 101 575-3307
Walton College of Business (Undergraduate Students) WCOB 328 575-4622
Walton College of Business (Graduate Students) WCOB 475 575-2851
College of Education and Health Professions PEAH 8 575-4203
College of Engineering BELL 3189 575-6012
Law School WATR 140 575-3102
Dean of Students ARKU A665 575-5004
Graduate School -Contact the office on this chart that is associated with your academic program area or the Dean of Students.
If you have questions about this process, please call the Registrar's Office at 575-5451.
Summer:
An Official Withdrawal withdraws you from all classes for all sessions that have not been completed. To understand responsibility for fees when a student officially withdraws from the University, see Withdrawal from the University. To withdraw from the summer session you must use HOGCALL, our phone registration system. To reach HOGCALL dial 587-8820, from off campus, or 7-8820 if you are calling from on campus. To withdraw from a summer session while remaining enrolled in other sessions for the summer you must contact the Registrar’s Office at 575-5451. The Official Withdrawal Deadline is the “last day of the classes for the session”. Withdrawal on the last day of class requires a letter from the instructor of each class indicating that the student did not take the final exam. It cannot be done over HOGCALL. If you fail to follow the official withdrawal procedures, you will receive the grade of "F" for each class you were enrolled in but failed to complete. See Semester Calendars for the deadline for withdrawing from the University.
Fall and Spring:
Logon to ISIS at isis.uark.edu and navigate to the withdrawal page through: SA Self Service > Learner Services > Academics > Official Withdrawal.
The official date of withdrawal will be based upon the day that the last class was dropped. See Semester Calendars for specific deadlines.
If you fail to follow the official withdrawal procedures, you will receive the grade of "F" for each class you were enrolled in but failed to complete. See Semester Calendars for the deadline for withdrawing from the University.
REMEMBER: Failure to attend a class will not drop you from the class. If you do not completely process a drop by the guidelines listed here, you will be given an "F" grade, unless you make arrangements with your instructor to receive an "Incomplete" for the course.
Click here for instructions on how to use the Official Withdrawal Process in ISIS.
OTHER POLICIES:
http://vcfa.uark.edu/Documents/FayPol_Facilities_7020.pdf
Check Cashing Policy
http://vcfa.uark.edu/Documents/3062.pdf
Code of Computing Services
http://compserv.uark.edu/policies/
Copyright and Distance Learning
http://www.uark.edu/depts/facsen/AgendaMinutes/2000-2001/DistanceLearn.pdf
Death Or Serious Injury Or Illness Of a University Employee or Student
http://vcfa.uark.edu/Documents/FayPol_StudAff_5020.pdf
Financial Aid Dispursements
http://vcfa.uark.edu/Documents/FayPol_StudAff_5031.pdf
Flag Protocol Policy
http://vcfa.uark.edu/Documents/FayPol_Facilities_7100.pdf
Fraternities and Sororities on Campus
Installment Payment Plan for Tuition and Fees
http://vcfa.uark.edu/Documents/3130.pdf
Outstanding Checks
http://vcfa.uark.edu/Documents/3191.pdf
Parking and Traffic Fees
http://vcfa.uark.edu/Documents/3200.pdf
Parking Citation Appeals Information
http://www.uark.edu/depts/parking/control/appeal_information.htm
Parking for On-Campus Events
http://vcfa.uark.edu/Documents/3201.pdf
Presence of Children, Other Family Members, or Friends
http://vcfa.uark.edu/Documents/FayPol_Facilities_7320.pdf
Prohibition of Pets on Campus
http://vcfa.uark.edu/Documents/FayPol_Facilities_7180.pdf
Recycling Program
http://vcfa.uark.edu/Documents/FayPol_Facilities_7210.pdf
Refunds and Credits for Dropping Classes
http://vcfa.uark.edu/Documents/FayPol_Bus_3300.pdf
Residence Status for Fee Purposes
http://vcfa.uark.edu/Documents/BOTPol_0520_8.PDF
Returned Checks
http://vcfa.uark.edu/Documents/FayPol_Bus_3270.pdf
Security for On-Campus Events
http://vcfa.uark.edu/Documents/FayPol_Facilities_7211.pdf
Sign Language Interpreter Policies and Procedures
http://www.uark.edu/ua/csd/Sign%20Language%20Interpreter%20Policy2.doc
Skating Policy
http://vcfa.uark.edu/Documents/FayPol_Facilities_7220.pdf
Solicitation Programs
http://vcfa.uark.edu/Documents/FayPol_Admin_2210.pdf
Student Recordshttp://www.uark.edu/admin/regrinfo/records/
Students Called into Military Service
http://vcfa.uark.edu/Documents/FayPol_StudAff_5042.pdf
Travel Advances
http://vcfa.uark.edu/Documents/FayPol_Bus_3320.pdf
Travel for Students Representing the University of Arkansas
http://vcfa.uark.edu/Documents/FayPol_Bus_3324.pdf
Tuition and Registration Fee Waivers for Students Sixty Years of Age or Older
http://vcfa.uark.edu/Documents/FayPol_StudAff_5150.pdf
Tuition and Scholarships
http://catalogofstudies.uark.edu/documents/06_03_FinAid.pdf
University Programs Operations
Use of University Facilities and Outdoor Space
Vehicles on Campus Sidewalks and Grounds
http://vcfa.uark.edu/Documents/FayPol_Facilities_7310.pdf
Withholding of Registration Privileges, Transcripts, and Diplomashttp://vcfa.uark.edu/Documents/FayPol_StudAff_5050.pdf